ISO Information and documentation — Records management is an international standard documentation – Records management – Part 1: Concepts and principles; ISO/TR – Information and documentation – Records. ISO TR Information and Documentation – Records Management – Part 2: Guidelines. ISO. Second edition. Reference number Permission can be requested from either ISO at the address below or ISO’s member body in the.
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As I stress in presentations that I have delivered on the new Standard, the unfamiliarity of some of the ideas we present, and concerns about leaving behind some of our old methods can be challenging. This kind of strategic, proactive approach is particularly valuable for prioritizing work on the design of systems and services where there are recordkeeping needs, and to dealing with the volume and complexity of digital records.
It was, and is, therefore necessary to explicitly remind users of the Standard that rather than being only about the selection of records for permanent retention as archives, it is broadened to being an analysis of business, requirements and risk to help make a wide variety of decisions about records.
Notify me of new comments via email. No doubt, the stakes were high. Also available as a preprint at: Rather, our preference was to develop a normative statement of what the work of keeping records isand leave tests of quality or compliance to local or industry standards-setting bodies.
Skip to content Cassie 1549-2. To remember that such data and metadata might be presented in any number of forms, and in different types of groupings or aggregations.
ISO 15489. Records management standard updated
Thank you for this! You are commenting using your Facebook account. In my own career, ISO and its Australian parent, AShad provided the foundation for almost everything I did izo a recordkeeping adviser, trainer and policy maker.
Email required Address never made public. This was the central standard in a suite of products on recordkeeping that had grown up in its wake since the issue of ISO You are commenting using your WordPress.
We decided that rather than additionally specifying a systems design and implementation methodology in the new version, we would leave this to local or industry preferences, and would look at opportunities for other products in the ISO suite of records products to offer extra advice [v].
Indeed, as the Project Lead for the working group, I found myself on the receiving end of a few pointed remarks at that meeting about the grave importance of our work, and the scrutiny that its progress would accordingly be put under. Fill in your details below or click an icon to log in: This was, we felt, the most appropriate approach for work which we know is highly contingent, and also to ensure that opportunities for taking innovative approaches were not constrained.
What we need is to make more open minded approaches to the people we need to work with technologists in particular to build innovative solutions to recordkeeping problems, and to offer value to our employers and communities through our work of understanding changing recordkeeping needs. Expectations for information security and privacy were also becoming increasingly significant to stakeholders — both within and outside of organizational boundaries.
In that time, a few attempts to do this revision had been mounted, only to collapse, perhaps under the weight of expectations. Recordkeeping professionals have a unique and isi valuable set of understandings, but our message has often become lost amidst overly prescriptive or unhelpful, checklist-obsessed attempts to present them.
Crunch Time: The revised ISO and the future of recordkeeping – Cassie Findlay
After a long and occasionally painful development process, bywe had arrived at a revised version of the Standard which was endorsed by our colleagues and published by ISO. We thought that if the previous time lapse between editions was anything to go by, this new version could potentially remain in place up to the year The Editorial Group was, inalso cognizant of the need to develop something that would last. Leave a Reply Cancel reply Enter your comment here You are commenting using your Twitter account.
Machine learning, artificial 15498-2 are utilising massive volumes of data to train themselves to take over work and decision making formerly executed by people and organisations. The Standard does not specify an audience.
It describes the core work that uso the creation and management of records to meet compliance, business and societal requirements, and explains how to deal effectively and accountably with changes to these, over time. In this world, the analytical skills of understanding context and deciding how we want to create records in the first place, or how we make decisions about their management at io points such as systems migrations, are vital.
By Thomas Wolf, http: We understood that our expertise is essential in a connected and information abundant world, with appraisal and access at the heart of our contribution. As we know in Australia, done regularly, the data that this type of appraisal gathers is essential to a properly functioning program for making and managing records — in any environment. In some countries, the transition to digital business is still in early stages, and in these cases, reassurance must be given that 1489-2 the new Standard is digital in mindset, it is still entirely applicable in paper based or hybrid environments.
Isp decision was taken in part to ensure that it would not be perceived as only having relevance to recordkeeping professionals working in particular contexts — records managers, archivists or other — helping us to reach our continuum-thinking aspirations for the document. Since its release inI have observed iwo reaction to the Standard has been an interesting mix of curiosity, positivity and, occasionally, confusion.
Ubiquitous computing power and nearly unlimited storage capacity are available to everyone.
What form will the recordkeeping professional of the future take? Bearing such observations in mind, we agreed that in developing the Standard, izo needed to build a forward —looking document, being careful not to fall into the many traps of paper-based thinking.
In the revised ISO Clear and informative explanation of what we have done in reviewing the core standard for recordkeeping.
ISO/TR – Information and documentation — Records management — Part 2: Guidelines
The revised Standard places a strong emphasis on appraisal as the most important tool to achieve appropriate and effective recordkeeping. Complex tools and robots once only available to high tech industries and governments are available sio people in their homes. Where does recordkeeping fit into this picture? Metadata for records and its criticality is stressed, and approaches to its design and management in line with existing advice in ISO [iv] are embedded throughout the document, in support of all aspects of making and managing records.
1589-2 throughout the development process, we isi to remind ourselves to think of records as data, whether structured to non-structured, along with their contextualising metadata, which also serves as a management tool over time.
Principles [v] At the time of writing, the work in the ISO Committee TC46 SC11 on systems design and implementation is taking the form of a revision to the three ISO Information and documentation — Principles and functional requirements for records in electronic office environments Standards Share this: Hi Cassie, great article!